schedule of duties

As set out within the Unit Titles Regulations 2011 Regulation 11 (1) (a-m) as follows:

To maintain the register of unit owners;
To prepare the agenda for each general meeting;
To chair each general meeting (unless it is agreed at the start of a general meeting that another person will chair that meeting);
To prepare minutes of each general meeting;
To record resolutions voted on and whether they were passed;
To keep financial accounts and records;
To submit, on behalf of the body corporate, the body corporate’s financial statements to an independent auditor under section 132 (2)(a) of the Act;
To receive reports from the body corporate committee and distribute them to unit owners;
To sign documents on behalf of the body corporate;
To prepare and issue notices of resolutions to be passed without a general meeting;
To notify unit owners of the result of any vote on a resolution to be passed without a general meeting; and
To notify the body corporate committee of any delegation of a duty or power by the body corporate to the body corporate committee under section 108 of the Act.

In addition:

Prepare an Annual budget for the Body Corporate’s approval.
Effect insurances as required under the Act.
Submit insurance claims for the Body Corporate.
Meetings are held within normal working hours (Monday to Friday 8.00am – 8.00pm). Meetings held outside these times may be subject to additional charges.
Deal with the Body Corporates correspondence • Liaise with the territorial authority regarding rates and any other issues.

ABC Ltd may charge an additional fee for the following:

Arrange such maintenance, repair or upgrading of the common property as the Body Corporate authorises.
Attend to applications to any referee and any matters arising from those applications.
Attend at hearings conducted by tribunals.
Attend on solicitors in relation to legal proceedings by the Body Corporate or amendments to Rules/Title Plans or any other legal issues that may arise.
Convene and attend any meetings additional to those negotiated within the fees.
Major repairs and/or alterations.
Prepare pre-contract, additional and pre-settlement disclosure statements for and on behalf of the owners and sign certificates of correctness in respect of pre-settlement disclosure statements.

About Body Corporates (ABC,) has been responsible for the management of a building in which I have owned an apartment for over 10 years. It’s a small building without a designated manager. Over these 10 years, I have found Kim to be knowledgeable, helpful, calm and systematic in the way she handles day-to-day business. She has facilitated or assisted with the management of various projects and as such, has been an invaluable partner to the owners as we have sought to improve the property. Kim (our manager) has always demonstrated the utmost integrity and I have no hesitation in recommending the services of ABC.

Lindsay Spedding

Casa Loma Cross Lease

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